Privacy Policy

1. Who we are

Riesel Independent School District (“Riesel ISD,” “the District,” “we,” “our”) operates the enrollment application at this site. Our mailing address is 600 E. Frederick St., Riesel, TX 76682. For privacy questions or to request your records, contact enrollment@rieselisd.org or call (254) 896-5000.

2. What we collect

To process an out-of-district transfer application, we collect:

• Parent / guardian information: name, mailing address, phone number, email address, and your signed consent statements.
• Student information: name, date of birth, requested grade level, current school, attendance and discipline flags you attest to on the form.
• Uploaded records: documents you upload to support your application (transcripts, attendance records, IEPs, proof-of-residency forms, etc.). These are scanned for malware before storage.
• Application activity: when you submitted, when you withdrew (if applicable), when you responded to information requests, and audit-trail metadata about which district staff member reviewed or decided your application.

We do notsell your information, share it for advertising purposes, or transfer it to third parties beyond what is required to operate this enrollment system on Riesel ISD’s own infrastructure.

3. Why we collect it

We use this information to evaluate your transfer application against the District’s published transfer criteria, to communicate with you about your application status, and to comply with state and federal recordkeeping requirements for educational records.

4. How long we keep it

We retain application data in line with the Texas Local Records Retention Schedule and the Family Educational Rights and Privacy Act (FERPA). In practice this means:

• Submitted applications (the family record, students, uploaded documents) are kept as part of your educational record under FERPA. Retention follows the Texas Local Records Retention Schedule for student records; the District does not auto-delete submitted applications.
• Decision records (the audit-trail entry for every approval, denial, mixed outcome, withdrawal, decision- letter re-issuance, and admin view of an uploaded document) are preserved indefinitely as the canonical compliance record.
• Operational audit records (other system events — sign-ins, comment posts, info-request workflow events, admin-user changes) are retained for up to seven years from the date of the event, after which they are routinely purged.
• Sign-in tokens and short-lived sessions are automatically purged once expired (a few days for sessions; up to 30 days for one-time email links).
• Email delivery records for non-decision messages (application receipts, magic-link sign-ins, info requests, withdrawal confirmations) are retained for up to 90 days as an operational triage tool.
• Decision-letter emails sent to you (parent decision letters with the attached PDF) are preserved indefinitely as the durable proof of FERPA-relevant notice.
• Unsubmitted drafts. If you start an application but never submit it, your draft remains on file with your sign-in email so you can resume. The District does not currently auto-delete unsubmitted drafts on a fixed schedule; to have a draft removed sooner, email enrollment@rieselisd.org with your reference number (if assigned) or sign-in email.

5. Who can see it

Within the District, your application is visible only to staff assigned to review the campus your student requested. Reviewers see only the students assigned to their campus; sibling rows for other campuses appear as read-only context. District system administrators have a broader view for support and audit purposes. Sensitive actions are recorded in the audit trail: specifically, every time a staff member views one of your uploaded documents, requests information from you, posts an internal comment, decides on a student, re-issues a decision letter, or processes your withdrawal. List-level browsing of applications and read-only renders of summary pages are not individually logged today.

We do not disclose information from the application to anyone outside the District except as required by law or with your written consent. Required disclosures — for example, to a school district where your student transfers, or in response to a health or safety emergency under FERPA §99.31 — are handled by District administration and recorded outside this application. We will tell you when such a disclosure has been made unless the law prohibits it.

6. Your rights

Under FERPA, you have the right to:

• Inspect and reviewyour student’s education records held by the District.
• Request correction of inaccurate or misleading information.
• Withdraw consent for non-required disclosures.
• Withdraw your applicationat any time before a final decision is issued, using the “Withdraw application” button on your application’s confirmation page. Withdrawal is logged and acknowledged by email.
• File a complaintwith the U.S. Department of Education’s Family Policy Compliance Office if you believe the District has violated FERPA. Address: 400 Maryland Avenue SW, Washington, DC 20202.

To exercise any of these rights, email enrollment@rieselisd.org with your reference number (APP-YYYY-NNNN, included in every email we send you).

7. Security

All connections to this site are encrypted in transit (TLS). Sign-ins use one-time email links rather than passwords, so a compromised password cannot be used to access your application. Uploaded documents are scanned for malware before they are stored. Internal access to your records is scoped by campus assignment and role; every read of a sensitive document is logged in our audit trail.

We do not store payment-card information; the application is free to submit.

8. Updates and contact

We may update this policy as the application or applicable law evolves. The “Last updated” date at the top of this page reflects the most recent revision. Material changes will be communicated by email to active applicants. For any privacy question, write to enrollment@rieselisd.org.